Payroll Administrator

COMPANY BACKGROUND

We are an employee-owned engineering firm with over 600 employees in 16 offices across Canada and the United States. Recognized as an exceptional workplace, we mentor the next generation of Canada’s ‘best and brightest’ engineers and technologists. With offices and expertise across Canada, we challenge our people to push technical boundaries and provide leadership in our fields of practice, while providing services for clients and projects nationwide

We believe in taking care of our people and helping them realize their full potential. RJC offers the opportunity to work in an engaging fast-paced team environment where you will work on exciting and challenging projects, discover new technologies and techniques as well as join a culture of continuous learning and collaboration. Working under the guidance of leading technical specialists who broadly share their expertise, you will get to fine tune your skills and cultivate your expertise while being given the opportunity to pursue your professional goals.

Location: Vancouver, BC

Start Date: Immediately

Salary: $58,000 - $76,000 (dependent on experience)

Candidate Profile

As the Payroll Administrator you are responsible for the collection, summarization, and accurate processing of time data. Your collaboration with your payroll colleagues and operational teams will ensure accuracy, timeliness, and completeness of Firms time data. You play a critical role to organize, enter, calculate, and analyze time reporting data to meet business needs

KEY ACCOUNTABILITIES OF THE ROLE INCLUDE:

• Review and approve timesheets, conduct a summary review of the Firm’s weekly timesheets, and update weekly time estimates for Payroll. Create and maintain the fiscal work week schedule for employee hours.
• Respond to vacation, banked time, timesheet or accrual-related inquiries to ensure accurate and timely resolutions.
•  Review and confirm new hires in UKG with Payroll, establish in Unanet, and make necessary updates for onboarding, promotions, offboarding, or status changes, including leaves or location changes.

•  Advise Payroll of overtime hours, import 0.5x banked accruals, and process quarterly banked accruals.

•  Monitor and review negative time bank accruals regularly to ensure accurate tracking and address discrepancies as needed.

•  Update and track yearly vacation entitlements and year-to-date accruals. Prepare reports for excess vacation hours and ensure corresponding payments are processed appropriately.

•  Build and maintain the Firm’s merit increase workbooks, manage data flow between UKG and the workbooks, provide annual merit increase reporting and develop a centralized repository for all Firm compensation data.

• Maintain and manage the Firm’s Performance Bonus workbook, oversee data flow between UKG and the workbook, provide access to operational leaders as needed, review and flag data concerns.

EXPERIENCE, EDUCATION, PROFESSIONAL COMPETENCIES AND ATTRIBUTES:

EXPERIENCE

• 2–3 years experience of payroll or accounting or a combination
• Proficiency in managing large, complex spreadsheets, including advanced formulas, data manipulation, macros, troubleshooting, and data visualization
• Full cycle payroll and Quebec payroll experience an asset
• Benefits Administration is an asset

EDUCATION & CERTIFICATION

• Post secondary diploma
• National Payroll Institute (NPI) designation or working towards designation
• Canadian Payroll Association certification would be an asset

Professional Competencies & Attributes

Are you someone who exhibits our core attributes?

• Creative Mindset - provide new and diverse ideas
• Proactive Approach - take initiative and seek opportunities for growth
• Supportive Teamwork - promote an inclusive and respectful work environment and culture
• Trusted Advice - demonstrate integrity
• Lead With Purpose - empower, develop and support others to reach their full potential

What can we offer you?

• An inspiring workplace that supports its people and recognizes great work
• Stimulating, challenging projects and development opportunities to help you grow your skills and career
• Being part of a supportive and inclusive network of people that help each other reach their goals
• A comprehensive financial rewards program that recognizes your success, including eligibility for a performance-based bonus and share ownership program
• An extensive and generous benefits package including a $1000 Health Care Spending Account
• Maternity and Parental Leave Top-up Program
• Investing in your future, opportunity to become part of an employee-owned organization and eligible for RJC’s matching Retirement Registered Saving Plan (RRSP)

Attention Staffing & Recruitment Agencies: RJC Engineers, will not pay fees for recruitment activities related to the hiring of a candidate unless a written service agreement has been established between a duly authorized representative of our Corporate Human Resources department and the recruitment/placement firm. In addition, to qualify for recruitment fees, all candidate resumes must be submitted to RJC Engineers, through our Corporate Human Resources department. Resumes and profiles sent to our managers without the express agreement of our Corporate Human Resources department will not be eligible for a fee